Based in Manchester, England K3 SYSPRO (part of the K3 Group) provide software, services and support for the SYSPRO cloud-based and on-prem ERP system.
Targeted at manufacturing they have clients in a wide range of sectors including Aerospace, Medical Manufacturing, Logistics and Automotive.
The challenges
- Provide a cloud-based robust solution to allow for remote working and facilitate strategic growth.
- Automate wherever possible, starting with the accounts payable processes.
- Import, verify, and validate circa 500 invoices a month
- Seamlessly workflow documents across the business as required.
- Full invoice posting into their SYSPRO system using the API in order to preserve business logic.
- Deliver this through a unified and intuitive interface.
Our Solution
- DocuWare Cloud 5 user system
- Integrated Workflows
- Intelligent Indexing OCR
- ConnectToMail from Inbox to ERP
- Vertosuite automated accounts payable document validation and posting
- SYSPRO ERP API Integration
- DocuWare Mobile application
ANOTA and K3SYSPRO have along established partnership which has resulted in their taking the Vertosuite Line Items tool to assiste them in their AP processing as they digitise manufacturing across the UK and beyond.
Designing and implementing a bespoke DocuWare Cloud solution has enabled the K3SYSPRO AP team to focus on adding value and dealing with exceptions rather than repetitive data input and validation tasks.
The solution facilitated quicker invoice routing for approval resulting in a much improved purchase-to-pay timeframe.
* Based on initial survey data provided by the client
Benefits Gained
- CO2 savings through reduced printing.
- 14 minutes (approx) saved across the entire process journey for each document.*
- A high automation rate achieved compared to previous processing method.
- Improved data value delivered through ease of access to index and line item data from within the DocuWare system.
Photo 1 by charlesdeluvio on Unsplash
Photo 2 by ThisisEngineering RAEng on Unsplash
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