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Can your AP Automation tool do this?
Streamlining Accounts Payable (AP) processes is crucial for businesses to ensure efficient financial operations. Manual invoice processing can be time-consuming and prone to errors, leading to delays and discrepancies in financial data. However, with the arrival of advanced automation solutions like Vertosuite, managing AP invoices and credit notes has become significantly easier and more accurate.
One of the powers of Vertosuite is its seamless integration with DocuWare, a game-changing document management solution. This integration empowers your AP team to customise the routing of invoices according to your unique requirements. By ensuring invoices are directed to the appropriate departments or individuals, Vertosuite facilitates speedy processing while instilling greater confidence in the accuracy of financial data. Vertosuite performs a comprehensive range of checks to validate and verify invoice data. These checks include:
Duplicate Check: Prevents the potential for duplicate payments by flagging any instances of duplicate invoices.
Business Entity Verification: Confirms the accuracy of supplier information to ensure that payments are made to the correct entity.
Purchase Order (PO) Number Validation: Verifies the existence and active status of the PO number associated with the invoice.
Goods Receipt Note (GRN) Confirmation: Checks whether goods have been received and reconciles them with the invoice.
Delivery Verification: Verifies the quantity of goods received and compares it to the invoiced amount.
Line Item Validation: Ensures that the quantity and value of each line item on the invoice are accurate.
Tax Rate Accuracy: Verifies that the applied tax rate aligns with the relevant product and order details.
Tolerance Checks: Allows for customisation of tolerance thresholds to match specific business requirements.
General Ledger (GL) Code Assignment: Determines the appropriate account(s) for listing each item on the invoice.
If any of these checks fail to meet the predetermined criteria, Vertosuite promptly forwards a notification to the AP team's designated 'Task List.' This notification prompts the team to take further action, such as investigating discrepancies, resolving issues, or seeking additional approvals. The software's ability to automate invoice processing and its integration with DocuWare enables you to achieve greater control, minimise errors, and optimise your financial operations. Embracing innovative solutions like Vertosuite empowers you and your team to focus on strategic activities, improve decision-making, and ultimately drive success in today's competitive landscape.
If you're interested in learning more about how Vertosuite and DocuWare can help your business, contact James Oswald here, complete this form or call us on 0113 887 2402
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