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Auto-Sleepers Case Study: Comfortable Motoring, Exceptional Automation
With over 60 years of experience, Auto-Sleepers, established in 1961 at Willersey in the Cotswolds, has built a reputation for crafting exceptional motorhomes. Their attention to detail is evident in everything they do, from the high-quality, modern furnishings to the innovative design, each Auto-Sleeper motorhome built with great pride and expertise.
The Challenges
- Reduce timeframe for processing of accounts payable documents across the business.
- Provide a robust solution to allow for the automated processing of up to 6,000 accounts (AP) payable invoices and credit notes a month.
- Process documents for two business entities with different processes and authorisation methods.
- Verify, validate and export the contents of AP documents into the ERP system.
- Seamlessly move documents around organisations as required.
- Full invoice posting and validation into their SYSPRO system.
- Deliver this through a unified and intuitive interface.
Our Solution
- DocuWare On-Prem 50 user system
- Integrated Task Lists for document processing
- Intelligent Indexing OCR
- ConnectToMail from Inbox to ERP
- VertoSuite On-Prem automated AP document validation and posting into TWO entities
- Tolerance level-based (%/£) authorisation matrix for materials
- SYSPRO ERP API Integration
Anota’s successful partnership with Auto-Sleepers has thrived for over 6 years, continuously evolving to support their growth.
A vanguard client with one of the first VertoSuite installations, Auto-Sleepers have benefited massively from the time savings and freedom that this fully automated software has given them, allowing the team to add greater value to the business and crucially, reduce overtime considerably! The solution facilitates improved supplier relations with a much shorter purchase-to-pay timeframe across their entire supply chain.
Benefits Gained
- 18 minutes (approx) saved across the entire process journey for each document across both entities.**
- HUGE time savings through automation compared to previous manual processing methods.
- Improved data value delivered through ease of access to index and line item data from within the DocuWare system.
** Based on client-supplied T&M data.
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