ANOTA has partnered with ValidatedID to deliver the electronic signature solution VIDsigner alongside the DocuWare document management solution.

This means that users of DocuWare are now able to electronically and securely sign documents from within the document management software, thanks to the integration with VIDsigner. This solution, which is available for DocuWare Cloud and On-Premise clients, not only leads to a reduction of costs and the subsequent reduction in paper costs but also drastically speeds up processes – ensuring a high return on investment.

SIGNATURE OPTIONS

VIDsigner is seamlessly integrated into the workflow element of DocuWare and offers three different options to meet all possible needs of the user:

REMOTE SIGNATURE

REMOTE SIGNATURE

This type of signature allows for sending documents to anyone with a smartphone, tablet or computer and does not require any previous installation, enrollment or knowledge. The signer receives the document via e-mail from DocuWare, followed by an OTP (One Time Password) via SMS to the smartphone of the signer, through which Validated ID as Trust Service Provider verifies the signer’s identity.

BIOMETRIC SIGNATURE

BIOMETRIC SIGNATURE

This handwritten signature is being used in face-to-face scenarios and created on a tablet that is capable of capturing biometric information during the signing process which can be ideal for mobile use (collections, deliveries, on-the-road sales, etc). The collected evidence, which includes speed, inclination, and applied pressure, among other parameters, is encrypted, embedded in the document, and can be used to uniquely identify the signer – guaranteeing a maximum of legal certainty.

CENTRALISED SIGNATURE

CENTRALISED SIGNATURE

This remotely used electronic signature can be created via an app on a smartphone or tablet or by accessing a web page on those devices or a computer and makes it possible to sign a large volume of documents with a few clicks, making it a valuable solution for across a wide range of scenarios/departments. The signer will identify themselves via a unipersonal certificate that has been previously installed on the device chosen for signing.

OTHER FEATURES

  • A fixed or dynamic location of the signature on any document, with the latter being located through pre-specified anchor text, which indicates the placement of the signature. For example, if the user selects “customer signature” as the anchor text, the box for the electronic signature will be automatically placed where this anchor text appears.
  • Simultaneous usage of one signature on multiple reviewed documents. After the signing process, these documents are placed back into the workflow.
  • Clear display of electronic signature details within the workflow connected to each signed document, allowing easy tracking.

COMPLIANCE

EU

EU

EU Regulation 910/2014 regarding electronic identification and trusted services (EIDAS) has given new impetus to third party services. VIDsigner is viewed as a trusted service in the eIDAS domain, being able produce qualified signatures in appropriate contexts.

WORLDWIDE

WORLDWIDE

VIDsigner facilitates electronic transactions completed between different countries of the EU and the rest of the world.
Our service’s high standards ensure that all signatures produced with VIDsigner are undeniably forms of legal evidence.

VIDSIGNER, A LEGAL SIGNATURE SERVICE

The decision to use reliable signature services is never simply based on technological considerations or cost. When we are faced with processes with legal implications, such as that of signing informed consent forms in the healthcare sector, the processing of public records, or the creation of employment contracts, a third and very important factor usually comes into play; that of responsibility.

The use of reliable providers to formalise important legal transactions naturally calls for legal certainty, neutrality assurance, and accountability.

  1. Legal security understood as “the certainty of the law” is the assurance that there is a third party present, a specialist in the field who ensures that all procedures consistently comply with legal regulations.
  2. Neutrality. In the digital world, the prevention of tampering can only be guaranteed by those who control the environment. It is therefore not advisable that any involved party controls this environment. Regulatory changes (such as the recent European eIDAS regulation) are increasingly leading us to the use of trusted third parties
  3. Responsibility. As well as neutrality and legal certainty, responsibility is also an incredibly valuable characteristic of the service. Accountability is intrinsically linked to the provision of services and it is this that gives it value.
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