Case study:: Auto-Sleepers

The setup

Verto Suite Line Items
SYSPRO LOGO

The numbers

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Docs per month
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AP Team members
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Hrs saved/week
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SYSPRO version
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Business entities served
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VertoSuite instances
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Configured Line Item checks
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Avg Mb resting RAM usage per VertoSuite instance
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DocuWare version (On-prem)

The lowdown

Part of the Trigano Group, Auto Sleepers (including Marquis) employs approximately 500 people across multiple sites and has a turnover of around £140m. With nearly 60 years’ experience in building quality motorhomes, they take great pride in their design expertise and craftsmanship. 

In support of this, the AP team handle over 3000 invoices a month across two SYSPRO entities and manually entering, checking, and approving all those with a team of just 4 was a monumental effort. Thanks however to the expertise of Anota, the functionality of the VertoSuite Line Item tool, and the versatility of the DocuWare system, Auto Sleepers has shifted up a gear and is now processing over 80% of these documents with a single click. 

Invoices and Credit Notes are automatically received into DocuWare with the VertoSuite tool then undertaking a range of checks against data held in the ERP system, flagging invoices, or line items that are outside of tolerance, present a GRN mismatch or, require signoff. Those needing intervention are routed within DocuWare to the right person and those that are ready to post are presented to the AP team member for final approval and subsequent automated posting. 

The soundbite

“Without DocuWare and the VertoSuite Line Item tool our working week would be a lot more stressful. The integration with our ERP system means that processing speed and accuracy has greatly increased. We love the Line Items tool and taking it away is not an option!”
Angela Gittus, Purchase Ledger Supervisor

For more information on the VertoSuite Line Item tool please visit www.anota.co.uk/vertosuite, email info@anota.co.uk or call 0113 887 2400.