4 Reasons Why Cloud Document Management is a Killer App

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There are four data points that caught my attention. They say a lot about why document management and business process automation in the cloud are so transformative for organisations.

I was reading the research report, 2018 Trends in Cloud Computing, published by the Computing Technology Industry Association (COMPTIA), a leading tech association that provides education and advocacy across the IT channel. There are four data points that caught my attention. They say a lot about why document management and business process automation in the cloud are so transformative for organisations.

    1. “Cloud computing has drastically changed the IT landscape. From offloading routine work to redesigning IT operations to accelerating efforts around emerging technology, cloud has driven companies towards a new appreciation for the relationship between technology and the business.”
    2. Reading on, COMPTIA sees the primary benefits of cloud computing as follows:

Small Organisations

Mid-sized Organisations

Large Organisations

Simplicity or speed in implementation

Modernisation of legacy IT environments

Modernisation of legacy IT environments

Cloud solution is simply the better option

Cloud solution is simply the better option

Ability to add new capabilities or features

Independence for business units

Ability to add new capabilities or features

Avoidance of software licensing/upgrades

    1. Cloud also has a profound impact on the ability of organisations to explore emerging technologies, by allowing them to do these key things:

Key Capabilities of Cloud Technologies

 

Avoidance of software licensing/upgrades

46%

Lower cost of exploring new technology

45%

Consolidate data sets

44%

Focus on innovation

40%

Easily create testing environments

39%

Lower barrier to software development

34%

    1. Lastly, “Email, web presence, business productivity, and collaboration are essential table stakes for today’s digital organisations, and any improvements in these applications will have broad impact.”

Why is cloud computing critical to digital transformation?

What do these four points tell us about the pivotal role that document management in the cloud plays in digital transformation?

Let me take a crack at linking them together:

The cloud allows organisations to: (1) align IT and the business, (2) modernise their enterprise technology stack, (3) and become more agile in how they deploy technology. (4) And the highest leverage place to start is with office automation – the tool kit that knowledge workers use every day.

It is that last sentence that makes cloud document management such a killer application.

Office automation combines document management and intelligent workflow to automate tedious, repetitive tasks and free up knowledge workers to focus on work that matters. It is central to a digital workplace.

The cloud allows more organisations to embrace these transformative workplace technologies than ever before by allowing them to start small, “buy by the drink,” and do all this with a minimum of IT strain. Instead of purchasing large on-premises systems and implementing complex, cross-departmental models, cloud office automation scales, no matter how small or great your business demands. This flexibility enables your teams to start small and scale as your business requires it.

The cloud drives employee engagement by allowing employees to work anywhere, anytime, and on any device. Employees are freed from the limitations of working on internal networks and this results in increased productivity. Most importantly, the cloud puts the business owner at the heart of technology decisions.

Contact Anota today for a free consultation and your document management roadmap.

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